Finance Management
Finance Management
Balance Sheet
Income Statement
Trial Balance
Statement of Account
Customized Chart of Accounts
Cost Center Expense Distribution & Reporting
Free Text Facility for Expense Booking with Credit Purchases
Check Printing
Journal Voucher
Payment Voucher
Receipt Voucher
Day Book
Cash flow Statement
Accounts Receivables
Accounts Payables
Year-End Wizard for Auto Year Closing
Year-End Wizard for Auto Accounts Closing & Balance Transferring
Financial Reports
Sales Management
1 Create Customers & Attach its Documents
Selling & Invoicing of both Products & Services
Sales Quotation & Sales Order
Complete Sales Processing through, Sales Quotation, Sales Order, Delivery Note & Invoicing. Single entry in Quotation helps the user to complete the entire process.
Customer Invoice with VAT with Customer PO Reference for easy Tracking
Customer Receivable Summary
Customer Statement
Customer Payment Receipt entry against each Sales Invoice
Customer Advance Payment Receipt & Invoice Settlement for the Advances
Sales Order Tracking & Follow up
Material Delivery Request
Delivery Tracking & Follow up
Issue Delivery Note based on Delivery Request (Sales Order)
Sales Enquiry Recording, CRM Dashboard & Follow up
Customer based Profit Analysis & Graphical Reports
Product based Profit Analysis
Sales Executives based Profit Analysis
Sales Executive Commission Calculation & Payments
Customer Debit Notes
Sales Reports
Sales Management
Purchase Management
Purchase Management
Create Vendor & Attach its Documents
Purchase Order (PO) & its Follow-up
Complete Purchase Processing through, Purchase Order, Goods Receive Note (GRN) & Purchase Invoicing. Single entry in Purchase Order helps the user to complete the entire Process
Set Current Market Price for Products for Price Reference
Purchase Invoice with VAT
Foreign Purchase with Multiple Currency
Freight Vendor Management & Freight Cost Distribution in Purchase
Vendor Payables
Vendor Statement
Previous Purchase History & Access them easily on the same screen for PO bookings
Request for Quotation (RFQ)
RFQ Auto Emailing to Selected Vendors
RFQ Price Comparison Chart & Analysis
Material Purchase Request
Create Purchase Order based on Material Purchase Request
Goods Receive Note (GRN) based on Purchase Order
Vendor Payment entry against each Purchase
Vendor Advance Payment & Purchase Settlement for the Advances
Vendor Credit Note
Purchase Report
Inventory Management
Create Inventory Items (Products) for Stock & Trading
Create Service Items for Service Selling
Minimum Quantity and Re-Order Quantity Setup & Tracking
Current Stock Overview Dashboard
Inventory Stock Summary & Total Value of the Stock
Inventory Transaction Summary
Inventory Movement History to track each transaction of a product
Supplier based Inventory & Transaction Tracking
Warehouse Management
Multiple Inventory Locations & Stock Tracking
Inventory Adjustment Entries
Annual Inventory Updates
Item Price List
Item Categories
Set different Units for each Item
Inventory Expiry & Batch based Reports
Inventory Reports
Inventory Management
Project Management
Project Management
Create Customer Projects & Track the Profits
Project Profit Summary (Project Income & Expenses)
Project Cost Analysis
Project Progress Update & Tracking
Material Purchase Control for Projects
Project BOQ (Bill of Quantity) & BOM (Bill of Material) Entry Panel
Material Dispatch Request & Approval
Material Dispatch
Work Order Entry Panel
Project based Purchase Invoicing
Project based Material Dispatches & Cost Calculation
Project based Sales Invoicing
Project Analysis Reports
Manufacturing Management
Production of By Products
Production of Finished Goods
Cost Allocation for Produced Items
Cost Distribution & Cost Allocation based on the Inventory Value
Define items for BOM (Bill of Materials)
Define BOM Elements and its Quantity
Assemble New BOM Items to the Stock
Sales Invoicing of BOM Items
BOM Stock Reports
Manufacturing Management
Manpower Management
Manpower Management
Monthly Client Auto Invoicing
Auto Price Calculation Based on Different Salaries’ Cost
Auto Insurance Cost Calculation and Pricing
Auto GOSI Calculation and Pricing
Auto End of Service Calculation and Pricing
Auto VAT Posting to Accounts & Invoice Details for Submitting the Govt.
Recruitment Processing and Management
Company Employee and Project Employee Segregation
Pre Payment Management for Costs
Customer Invoice Settlement for Advance Payments
Mobilization Invoice Print with Client Specification
Amortization Management for Income
Financial Integration and Auto Expense Allocation
Customer Related Reports
Mobilization Invoicing with VAT
Customer Debit Note
Project Creation and Maintenance
Employees Mobilization Availability Status Report
Customer Payment follow up and Processing
Customer Receivables Dashboard
Customer Payment /Customer Receipt booking against Each Invoice
Mobilization Entry for a Customer to Mobilize Employees
Human Resource Management (HR)
It is more about Human Resource information & document keeping with reminders
Employee Profile with complete details
ATTACHMENT of Employee IQAMA and other document copies, and used for printing for later use
REMINDER for Employee IQAMA EXPIRY and other documents expiry
Set Employee Positions (Job titles)
Employee dependents and family information which includes their passport etc
Annual Vacation & other Leaves processing
Employee Vacation-Balance information
Employee Salary Revision Process
Employee Salary Revision History
Employee Separation (Termination) & End of Service Calculation
Standard Reports
Human Resource Management (HR)
Attendance Management
Attendance Management
It is more about employee attendances & its processing
Auto calculation of additions or deductions from time sheet data
Time sheet data import facility
Time sheet approval for worked hours by the managers from imported data
Reports based on Work hours and Worked Hours
Assign General Holidays
Standard reports
Payroll Management
It is more about Employee Salary Processing & Payments
Enter Employee Additions & Deductions in each month
BProcess Salary in each month and Simplifying the Salary Process
Automated salary for each month
Automated processing & Auto Emailing of Employee Pay-Slip
Salary Payments by WPS File Transfer, Bank Transfer, Check or Cash
Generate Bank Payment by uploading WPS file for Bank Transfer
Set Basic Salaries, Transportation Allowances, Housing Allowances and other payments through user defined pay-codes
Set Salary Deductions, Loan Deductions and other deductions through User defined deduction-codes
Four types of payment calculation setups:
Fixed Amount
Fixed Percentage
Variable Amount
Variable Percentage
Employee Loans and Automated Deduction while Processing Salaries
Employee Loan Adjustments facility for Loan Repayments
Salary increment process and pay-raise history
Standard Reports
Payroll Management
Employee Self Service
Employee Self Service
Employee Dashboard & Facilities:
Employees can view their dashboard and other relevant information after log into the portal using their login credentials. The dashboard will show a summary of logged in employee relevant information.
Employee Profile
A page will be displayed the complete details of the logged in employee.
Employee Vacation Request
Employees can access and fill vacation request form. Once submitted it will email his manager for approval and then, HR department can provide a final approval.
Employee Vacation History
A page will be displayed the complete list of past vacations of the logged in employee.
Employee Loan Request
Employees can access and fill loan request form. Once submitted it will email his manager for approval and then, HR department can provide a final approval.
Employee Loan History
A page will be displayed the complete list of past loans issued to the logged in employee.
Attendance, Payslips etc
A page will be displayed the complete list of Attendance, Payslips etc of the logged in employee.
Approval System
Any approvals from the ERP can be approved by ESS Mobile App by authorized employees and any work flow can be set though the approval heirachy.
Mark Attendance
Geofencing based Attendance Management System
This feature allows an administrator to set geographical areas to limit where an employee is permitted to check-in and check-out.
Recruitment Management
Fixed Asset management
Fixed Asset management
Fixed Asset Master File with all Required Information
Print Complete List of Fixed Assets with Related Information
Set Asset Life-Period for each Item
Auto Asset Depreciation based on Life-Period
Asset Maintenance Expiry Information
Asset Maintenance Expense Entry by Cash, Check or Transfer
Asset Maintenance Expense Summary Report
Asset Transfer (Movement) Entry
Asset Movement History between Branches, Departments, Projects, Employees etc.
Asset Purchase with VAT
Asset Disposal and Sales Entry
Fixed Assets Opening Stock & Balance Entries
Set Max Maintenance Expense Amount Limit for an Asset
Actual & Limit Amounts Comparison Report for Maintenance Expenses
Fixed Asset Reports.
Recruitment Management
Get Employment Online Request
Create Job Vacancies in Smartx Payroll to Publish it in your Website online
Get Employment Request through Company Website
Search Content in the CV (Candidate Resume) in advance search
Shows list of matching CV
Details of Employment Request
Approve & Register Employment Request to Schedule Interview
Schedule Employment Request Time
Schedule Candidate Request Time
Employee Receiving Email
Recruitment Registration
Create Job Offer
Interview Candidate Receiving Offer Letter By Email
Update Status
Recruitment Management
Rental Management
Rental Management
Rental Order
Rental Invoicing
Rental service PO
Purchase Invoice Booking
Equipment Time Sheet
Rental Reports
Intranet Corporate Portal
Home Page
An apt home-page presents better access to information, with the help of Ajax, DHTML, and personalization technology. Employees will find relevant and useful tool for searching, viewing etc, and this page will serve as a bigger window onto the pulse of the whole portal.
The Company
There will a page or section to post company information to the employees.
Policy and procedures
Employees can access policies and procedures in pdf format. It could be related to Human Resource, Operations, Purchasing, Libraries, Health and Safety etc.
Company News
There will a page for listing company news to the employees with images.
Reference Guides
Guides, tips and tricks will be included in the portal.
Employee Login:
User Name and Password entry fields will be available in the portal home page. Employees can login to the portal using their credentials.
Intranet Corporate Portal
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